How to Embed a PDF Document in Excel (Step-by-Step)



Sometimes you may have a need to embed a PDF file within the Excel workbook. This could be the case when you are creating a catalog and want to embed product specific PDFs.

When you embed a PDF file in Excel, it is inserted as an object that sits above the worksheet cells. The position of the icon would not change if you change the cells below it.

In this video, you’ll learn:
— How to embed a PDF document in Excel.
— How to fix the document in a cell
— How to rename the document

Here are the steps to embed a PDF File in Excel:
— Go to Insert tab and click on the Object icon in the Text group. This will open the Object dialog box.
— In the Object dialog box, select the ‘Create New’ tab and the select ‘Adobe Acrobat Document’ from the list. Note that you need to have Adobe Reader installed on your system for Adobe object to appear in the list.
— Check the option – ‘Display as icon’.
— Click OK.
— Select the PDF file that you want to embed and click on Open.

These steps would insert a PDF file in the worksheet.

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  • Can i mail this file to someone with contain this document?

    Sourav Mukherjee May 25, 2020 1:03 am Reply
  • very nicely done! thank you for your video !

    lifeisgoodenjoydaryd May 25, 2020 1:03 am Reply
  • Wow! I love this video very much! Thank you!

    David Si May 25, 2020 1:03 am Reply
  • Very clear and simple instruction.

    Dr Chiu May 25, 2020 1:03 am Reply
  • hi, can you insert a pdf file in the comment box instead, where the file will appear when your icon is pointing at the particular cell where the file was being inserted? thanks in advance.

    Jimmy bcc May 25, 2020 1:03 am Reply
  • Thanks for this wonderful video

    MD. Amir Ahad May 25, 2020 1:03 am Reply
  • Make Excel Great Again

    Kia EZ May 25, 2020 1:03 am Reply
  • It very nice video . thanks for sharing.
    But there's is problem if we email this file. On the other PC it is not open because the link file is not in that PC please shair the information regarding this.
    Thank you.

    Manmohan Deol May 25, 2020 1:03 am Reply
  • Excellent in excel. Thank you

    1001ramin May 25, 2020 1:03 am Reply
  • This is an excellent video. Very helpful insight for anyone who wishes to embed files. However in Excel 2010 you also have another option whether to link to the source file or not, I wonder why this isn't showing in your Excel version.

    Thunderin11 May 25, 2020 1:03 am Reply
  • how can we embed autocad drawing in excel.thanks

    Mohammad Ahmed May 25, 2020 1:03 am Reply
  • It drags. even freezes sometimes.

    Javier Calderon May 25, 2020 1:03 am Reply
  • very helpful

    imafunksoullover May 25, 2020 1:03 am Reply
  • You are a great teacher! thanks for explaining everything very precisely and easily!

    Peggy Stinson May 25, 2020 1:03 am Reply
  • Very good! Thank you!

    Shell Soto May 25, 2020 1:03 am Reply
  • Nice video, I tried it, but on my mac, I get a message " Cannot insert object". I have a adobe reader on my mac, but when I go to insert Object, in the object type" adobe reader doesnt show up".. what do I do to add it up there.

    Hitesh Kubadia May 25, 2020 1:03 am Reply
  • Here is my question… If you were to email this excel document that you embedded a .pdf file in, would the recipient be able to open the .pdf file? This is NOT clear in your video. Or is the embedded file only openable on your computer because the original .pdf file is on your computer? Second, so IF the file CAN be emailed and viewed by the receiver, you could then encrypt the excel document/file and that would be a EXCELLENT way to transfer confidential documents embedded in excel without using an encrypted email service?

    ntheq ntheq May 25, 2020 1:03 am Reply
  • Nice

    Harisankar L May 25, 2020 1:03 am Reply
  • Is it possible to have just the pdf hyperlink without the icon?

    Leo Puerto May 25, 2020 1:03 am Reply
  • was looking for the same. Thank u for this video

    Deepti Chacko Bangera May 25, 2020 1:03 am Reply
  • Very helpful and to the point. Thank you. Wish you was the other guy running the country..hehehe!

    Ahlum Saib May 25, 2020 1:03 am Reply

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